What Comes First, Prioritization or Planning?

If you have a long list of to-dos and at times you feel like 24 hours is not enough, then setting priorities for your life is crucial if you want to get things done. Prioritization means to arrange (items to be attended to) in order of their relative importance. The more projects you are involved in and the more you do for your business and personal life, the more you need to prioritize your activities. Creating priorities is a bit different from planning your day.  What comes first, that wagon or the horse? In this case, what should you do first, plan, or prioritize?

You need to be clear on what is most important to you before you begin to plan your day. If you plan your day based on everything that needs to get done vs. planning your day according to importance, you may end up “doing” things but not accomplishing much. Here are three super simple things you can do prioritize your day before you plan:

1. What is most important for you today? Priorities can shift based on previous days, mood, etc. Before you begin your day, be clear on your intention and what you want to accomplish. If nothing else happens today, what must take place? Identify what you want to achieve and set your priority and intention for today based on that only. If you manage to accomplish others things, great! If not, you have accomplished what you set out to do, which is very powerful!
2. Limit your priorities. If everything that needs to get done seems to be of high importance to you, you must then use the ABCs of prioritization. After making your list, place an A next to things of super duper high importance that must get done today. Place a B next to things that should get done today but won’t stop you from moving forward if it doesn’t get done. Place a C next to the things that will only get done after everything else and won’t cause panic if they are not done.
3. Evaluate your progress. At the end of your day, look at what you accomplished and evaluate your efforts. If there is area for improvement, then note what went wrong and try again tomorrow. By taking a closer look at the way you handle your priorities will help you create a better success for each day that follows.

Prioritization is a learned skill and it gets better and better with time. Take time before beginning your day to get organized, prioritize, and then plan for your success! I’d love to hear how you organize your day and what has worked! Share your comments below!

5 Ways To Change A Habit

Habits make up 40 percent of our daily behaviors, according to studies. And yet, because habits unfold within our basal ganglia – one of the oldest parts of the brain – they often feel nearly unconscious. So how do you change a habit? By diagnosing it’s components, and reprograming the behavior. Here’s how to do just that:

1. Identify your habit’s routine

There is a basic pattern at the core of every habit, a kind of neurological loop that has three parts: A cue, a routine and a reward.

To understand your habit, you need to identify the components of your loop. The easiest place to start is with the routine: what behavior do you want to change? (For instance, I once had a bad habit of eating a cookie from the cafeteria every afternoon.)

2. Experiment with different rewards

Rewards are powerful because they satisfying cravings. But we’re often not conscious of the cravings that drive our behaviors. To figure out which cravings are driving particular habits, it’s useful to experiment with different rewards. For instance, on the first day of my experiment to figure out what was driving my cookie habit, when I felt the urge to go to the cafeteria and buy a cookie, I instead went outside, walked around the block, and then went back to my desk without eating anything. The next day, I went to the cafeteria and bought a donut, and ate it at my desk. The next day, I bought an apple and ate it while chatting with my friends. Eventually I figure out that what I was really craving wasn’t cookies, but socialization: Whenever I went to the cafeteria, I saw my friends.

3. Isolate the cue

Every habit has a cue, and experiments have shown that almost all habitual cues fit into one of five categories:

Location

Time

Emotional State

Other People

Immediately preceding action

So, if you’re trying to figure out the cue for the ‘going to the cafeteria and buying a chocolate chip cookie’ habit, you write down five things the moment the urge hits (these are my actual notes from when I was trying to diagnose my habit):

Where are you? (sitting at my desk)

What time is it? (3:36 pm)

What’s your emotional state? (bored)

Who else is around? (no one)

What action preceded the urge? (answered an email)

After just a few days, it was pretty clear which cue was triggering my cookie habit — I felt an urge to get a snack at a certain time of day. The habit, I had figured out, was triggered between 3:00 and 4:00.

4. Have a plan

Once you’ve figured out your habit loop — you’ve identified the reward driving your behavior, the cue triggering it, and the routine itself — you can begin to shift the behavior. You can change to a better routine by planning for the cue, and choosing a behavior that delivers the reward you are craving. What you need is a plan.

A habit is a formula our brain automatically follows:

When I see CUE, I will do ROUTINE in order to get a REWARD.

So, I wrote a plan of my own:

At 3:30, every day, I will walk to a friend’s desk and talk for 10 minutes.

It didn’t work immediately. But, eventually, it got be automatic. Now, at about 3:30 everyday, I absentmindedly stand up, look around for someone to talk to, spend 10 minutes gossiping, and then go back to my desk. It occurs almost without me thinking about it. It has become a habit.

5. Look for ‘keystone habits’

But where should a would-be habit master start?

Our lives are filled with habits, and time is limited. Knowing how to improve behaviors doesn’t resolve a central question: where to begin? Is it better to create an exercise habit, or reform eating patterns? Should someone focus on procrastination? Or biting their fingernails? Or both at the same time?

The answer is to focus on ‘keystone habits.’ Some habits, say researchers, are more important than others because they have the power to start a chain reaction, shifting other patterns as they move through our lives.  Keystone habits influence how we work, eat, play, live, spend, and communicate. Keystone habits start a process that, over time, transforms everything.

Identifying keystone habits, however, is tricky. To find them, you have to know where to look. To begin, ask yourself a central question: which habits are most core to my self image? Does exercise make you think about yourself in a different – and better – way? Then exercise might be your keystone habit. Or is it how you communicate with your spouse and kids? That might be your keystone habit. Or, how you get work done?

There are dozens of potential keystone habits, and my book spends significant time explaining how to identify and change them. But, at their core, they all share something in common: keystone habits shape how we think about ourselves. And all of them can be changed, once you know how to diagnose and influence the habit loop

Written by: Charles Duhigg

Rise Early As A Starting Point For Success

I decided to take baby steps towards my goal. I started waking up 15 minutes earlier every day, and of course I went to bed earlier too. I got rid of all the unnecessary equipment in my bedroom as a direct result of reading a Feng Shui book. I turned my bedroom into a sleeping zone and nothing else. I would now watch TV and play Xbox in another place, besides it’s not a good idea to do any of these activities before bedtime. Personally I am easily excited, so I choose carefully what I do before my bedtime. I prefer reading books, meditating, taking a bath or cuddling my partner.

Eating heavy and spicy foods for dinner was one of my bad habits too, but not anymore. Also consuming alcohol before going to bed can mess up my biological clock, and now that I know it, I try to avoid it. If you want to achieve success, you need to work hard, and first of all work hard on yourself. Giving up bad habits, being persistent, planning my day throughout and sticking to the plan has helped me greatly.

After a few weeks of hard work and waking up early I was able to feel the difference. What I wasn’t expecting was that my morning routine gave me an energy boost and I felt full of vigor for the whole day. I discovered that I had time for so many things I had never found time for before. Now I get out of bed as soon as my alarm clock rings, take a shower, drink my morning coffee and have breakfast. That is how my morning routine looks like. I never skip any of these. Then I drive to work when everyone is just waking up, saving me precious time, avoiding the rush hour, and here I am, ready for new challenges and achievements!

This post is by Amber Smith. Amber is a time management expert and runs the site HowToGetUpEarly.com. The site is about helping people to get up early and be more productive by sharing original tips and innovative products.